9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing methods working with an external business to manage payroll tasks such as combining payroll data, determining wages, handling tax guidelines, administering employee benefits, and making sure timely payroll.

Outsourcing payroll not only saves organizations time however also makes sure compliance with legal requirements. Outsourcing to a payroll professional can help prevent issues that emerge with internal payroll, like staying up to date with changing tax laws or manually repairing payroll mistakes.

How We Selected the very best Outsourced Payroll Companies

Features

We prioritized options with user-friendly interfaces, seamless integrations with human resources and accounting software application, and scalability to fulfill the requirements of services of all sizes. These functions make sure complete payroll management, whether you’re handling a few employees or an international labor force.

Security and Compliance

Each solution was examined for its ability to safeguard delicate data and make sure compliance with ever-changing tax regulations and labor laws. Strong security measures and up-to-date compliance qualifications are important for lessening dangers and preventing penalties.

Customer Support

We considered the availability of responsive customer support, training resources, and ongoing help to make sure organizations can depend on their chosen payroll service provider. Comprehensive assistance assists prevent payroll errors and fixes issues swiftly when they arise.

Reputation

To make sure reliability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, along with industry acknowledgment and third-party audits, to confirm each tool’s performance and trustworthiness. A strong track record indicates a track record of providing consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the assessment of companies on these series of requirements, we have produced the supreme list for the finest payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies an extensive solution for handling global payroll and employment, making it perfect for companies of any size. The platform’s Employer of Record (EOR) services make it possible for seamless payroll processing for both global employees and contractors in over 180 nations.

Playroll provides a Global Payroll Management option that provides businesses complete control and flexibility to integrate their preferred payroll suppliers per area, with no requirement to rip and change their current set-up at good time and cost. The services consist of GP Analytics, an effective tool for tracking and picturing payroll data from across the world. GP Manager consolidates worldwide payroll procedures together with sophisticated analytics functions, to offer you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide employment services, focusing on internal legal knowledge.

Key Features Overview

– Consolidating worldwide payroll procedures into one central hub while supplying flexible integrations with existing suppliers and internal operations.

– Map payroll data from any information source, featuring combinations with leading accounting software.

– Quick implementation of software application and automated supplier onboarding.

Multi-vendor payroll for paying staff members through different service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance across various regions.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low execution expenses, saving time and resources.

– No require to change existing payroll operations or trusted local suppliers.

– Real-time currency management and conversion features for international payroll.

– Advanced automation for payroll jobs throughout over 180 countries.

– Built-in compliance functions with digitized audit routes.

– Access to knowledgeable client support for businesses of all sizes.

– Dedicated support offered at no extra cost.

Cons

– Limited integration options with third-party HR tools, though more alternatives are always being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management customized to your needs, with full integration with existing payroll service providers and systems.

2. Paylocity

Paylocity is known for its versatility, using a comprehensive outsourced payroll service perfect for mid-market businesses. It also provides a suite of HR and labor force management solutions, consisting of benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a learning curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited global payroll capabilities

– Customization may need technical proficiency.

3. Gusto

Gusto is an easy and budget friendly payroll contracting out service, particularly matched for small companies. Known for its transparent rates and ease of usage, it also offers benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to utilize.

– Offers health insurance coverage, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for organizations with a big, intricate workforce.

– Only readily available for U.S.-based workers and contractors.

– Personalized support is just available at greater tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for brand-new companies compared to some competitors.

4. ADP

ADP, founded in 1949, is a relied on international payroll option particularly created for big enterprises. It supplies powerful multi-country payroll software application, along with advanced analytics for extensive insights into payroll data.

– Global payroll options

– Tax regulations compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer support with payroll specialists.

– Automates tax filings, payroll calculations, and makes sure compliance with regulations.

– Connects with different accounting software and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll needs.

– Surcharges for tax filings, year-end reports, and particular features.

– Initial setup can be time-consuming and might need substantial training.

– While support is available 24/7, action times and quality may differ.

5. Paychex

Paychex is a popular choice for little to medium-sized companies, offering a variety of payroll and HR services. Its instinctive platform ensures easy management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer service

– Strong compliance assistance for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced functions come at an extra cost

– Reports and personalization choices can be restricted

– Occasional hold-ups in customer support reaction times

6. Square

Square’s payroll services are perfect for small companies, particularly those already using Square for payments, offering easy integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless combination with Square POS

– Competitive rates, especially for small companies with per hour staff members.

– Simple and intuitive style

Cons:

– Lacks sophisticated HR tools and advantages administration that bigger business may need.

– Best matched for retail, dining establishments, and little service-based businesses, but might not be perfect for extremely complicated payroll requirements.

– Payroll reporting functions are more basic compared to competitors.

– Only readily available for businesses operating within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll outsourcing service that combines payroll with innovative HR services, best for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax regulations

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance functions for tax policies, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor expenses, and compliance risks.

Cons:

– Can be too complicated for small companies with a high learning curve.

– Might be more costly than some simpler payroll options, particularly for small companies with tight spending plans.

– Some companies may find specific features need IT support or additional modification efforts.
– Some users report inconsistencies in customer service reaction times and issue resolution.

8. Justworks

Justworks provides payroll outsourcing together with robust HR services, making it a perfect option for small companies with per hour and salaried non-exempt workers.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and employee’s settlement

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized companies than small groups.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ employees, which might not match all company structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides effective payroll services and HR services to companies of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom prices based upon the scope of the company.

Pros:

– Employees can manage their own payroll, advantages, and tax files.

– Offers thorough functions to safeguard delicate employee information.

– Advanced analytics supply important insights into workforce expenses, turnover, and efficiency.

Cons:

– Compared to other payroll options, Paycom can be pricey, particularly for little or midsize services.

– New users might require significant training to totally utilize the platform.

– Some users report that workflow modification and reporting choices have restraints.

– While client service is available, some users experience slow response times or problem resolving complicated problems.

– Compared to rivals, Paycom has fewer combinations with other service software, requiring more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll solutions readily available, how do you choose? As an initial step, it’s important to take your business’s size and needs into consideration. Small businesses might choose a simpler, cost-effective option, while bigger companies need more thorough services.

Ensure the supplier incorporates efficiently with your services, accounting tools and internal workflows to lessen interruptions. A solution that takes months to embrace can substantially impact your business – try to find companies that provide quick and basic onboarding.

At Playroll, we understand the obstacles at hand. Above all, we are devoted to providing tailored customer support, for organizations of all sizes. Our platform integrates automated, easy-to-implement worldwide payroll management software with hands-on assistance. All in the name of making worldwide payroll and expansion truly easy.